Privacy Policy

Effective Date: January 1, 2025

Last Updated: January 1, 2025

Introduction

Maple Leaf International School ("we," "our," or "us") is committed to protecting the privacy and security of personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard information from students, parents, staff, and website visitors in compliance with Canadian privacy laws including the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial legislation.

Information We Collect

Student Information

We collect and maintain student records including:

  • Personal identification (name, date of birth, address, contact information)
  • Academic records and transcripts
  • Attendance and behavioral records
  • Health and medical information necessary for student safety
  • Emergency contact information
  • Special education needs and accommodations

Parent and Guardian Information

  • Contact information (name, address, phone, email)
  • Financial information for tuition and fees
  • Communication preferences

Website Visitors

  • Browser type and device information
  • IP address and location data
  • Pages visited and time spent on site
  • Information submitted through contact forms

How We Use Your Information

We use collected information for the following purposes:

  • Educational Services: Providing instruction, academic support, and educational programs
  • Communication: Sending updates, announcements, and important school information
  • Safety and Security: Ensuring student safety and campus security
  • Administration: Managing enrollment, attendance, and academic records
  • Compliance: Meeting legal and regulatory requirements
  • Improvement: Enhancing our programs and services

Information Sharing and Disclosure

We do not sell personal information. We may share information only in the following circumstances:

  • Consent: When we have obtained explicit consent from parents/guardians
  • Service Providers: With trusted third parties who assist in school operations (e.g., online learning platforms, payment processors)
  • Legal Requirements: When required by law or to protect safety and security
  • Educational Partners: With universities and educational institutions for admissions and academic purposes

Data Security

We implement appropriate technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Secure servers and encrypted connections
  • Access controls and authentication procedures
  • Regular security assessments and updates
  • Staff training on data protection practices
  • Physical security measures for paper records

Data Retention

We retain student records in accordance with Ontario Ministry of Education requirements and applicable laws. Generally:

  • Student transcripts: Permanently
  • Academic records: 5 years after graduation or withdrawal
  • Health records: As required by law
  • Website data: Up to 2 years

Cookies and Tracking Technologies

Our website uses cookies to enhance user experience. Cookies are small text files stored on your device. You can control cookie settings through your browser preferences. We use:

  • Essential Cookies: Required for website functionality
  • Analytics Cookies: Help us understand website usage
  • Preference Cookies: Remember your settings and choices

Your Rights and Choices

Under Canadian privacy law, you have the right to:

  • Access: Request access to personal information we hold
  • Correction: Request correction of inaccurate information
  • Withdrawal of Consent: Withdraw consent for certain uses of information
  • Complaint: File a complaint with privacy authorities

Children's Privacy

Our website and services are not directed to children under 13 without parental involvement. We collect student information only through parents/guardians and school enrollment processes. Parents have the right to review and request changes to their child's records.

Third-Party Links

Our website may contain links to third-party sites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date. Continued use of our services after changes constitutes acceptance of the revised policy.

Contact Us

For questions about this Privacy Policy or to exercise your privacy rights, contact:

Privacy Officer
Maple Leaf International School
210 Forest Hill Rd, Toronto, ON, M4V 2P3, Canada
Email: privacy@mapleleafschool.ca
Phone: +1 (416) 987-2734

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The content of this website and our courses is intended solely for general information and financial education purposes. It is not investment, tax, or legal advice and should not replace personalized consultations with qualified experts. Any investment carries risks. We do not sell financial products.